Location: Sheung Wan, Central and Western District
Job Type: Full time
Salary: $25,000 – $30,000 per month
Key Responsibilities:
*Financial Responsibilities (Approx. 70% of role)
- Process day-to-day financial transactions, including accounts payable, accounts receivable (very limited), bank reconciliations, and journal entries.
- Maintain accurate and up-to-date financial records and general ledger entries in accordance with internal procedures.
- Assist in the preparation of monthly, quarterly, and annual financial reports for internal use and reporting to external bodies.
- Support the budgeting and financial planning processes by compiling financial data and tracking expenditure against approved budgets.
- Ensure adherence to internal financial policies, local accounting standards, and relevant regulatory requirements.
- Liaise with external parties such as banks, auditors, and service providers regarding financial documentation and processes, under the supervision of the senior team.
- Prepare required documentation for annual audits and assist in responding to audit queries.
- Support procurement and expense reconciliation, such as invoice tracking, petty cash handling, and payment processing.
- Identify and report any financial discrepancies or irregularities for resolution by senior staff.
*Administrative and HR Support (Approx. 30% of role):
- Process monthly payroll for all staff (typically less than 10 employees), ensuring timely and accurate salary payments, statutory deductions, and record-keeping.
- Handle all MPF-related tasks, including contribution calculations, submissions, and employee enrolments/terminations.
- Support the preparation and filing of employment-related tax documents, including Employer’s Returns (IR56 series) and other Inland Revenue Department (IRD) requirements.
- Maintain up-to-date and confidential employee records, including contracts, leave balances, attendance records, and personnel files.
- Assist with the onboarding of new staff, employment visa processing, preparation of HR documentation, and coordination of basic HR procedures.
- Provide general administrative support such as procurement of office supplies, vendor coordination, office maintenance scheduling, and other clerical tasks.
- Support the team with meeting arrangements, travel bookings, and other day-to-day administrative needs.
- Perform other duties as assigned to ensure the effective and professional operation of the office.
Requirements:
- A minimum of a Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
- A minimum of 3 years’ relevant experience in finance/accounting is required, and a minimum of 3 years’ relevant experience in office administration/office management is a strong advantage. Managerial Accounting experience is a preferred.
- Proficiency in accounting software and Microsoft Office Suite.
- Strong organisational, communication, and problem-solving skills.
- Ability to work independently, exercise discretion, and handle confidential information.
- Fluency in English and Cantonese is required; proficiency in Mandarin is an asset.