Location: Shek Tong Tsui, Central and Western District
Job Type: Full time
Salary: $20,000 – $23,000 per month
About the Role:
We are looking for a highly organized and proactive Office Administrator to provide comprehensive support to our senior executives and business team. The ideal candidate will be a master of multitasking who thrives in a fast-paced environment, leveraging exceptional communication and problem-solving skills to enhance team efficiency and operational flow.
Responsibilities
- Manage calendars for senior executives, proactively scheduling meetings, appointments, and conference calls.
- Prepare and distribute meeting agendas, documents, and presentations, ensuring all materials are accurate and available in a timely manner.
- Coordinate end-to-end travel arrangements for staff.
- Oversee daily office operations, including the management of office supplies, stationery, and equipment inventory.
- Serve as the main liaison with vendors for office maintenance, repairs, and security systems.
- Establish and maintain a streamlined filing system (both physical and digital) for easy retrieval of documents and records.
- Manage the procurement process for office goods and services, ensuring cost-effectiveness.
- Provide crucial support to the Finance Department with monthly routines.
- Flexibly undertake additional administrative tasks and special projects as assigned.
About You
- Degree and proven experience in an Office Administration or similar role.
- Outstanding organizational skills and ability to prioritize under pressure.
- Excellent communicator; fluent in English, Cantonese, and Putonghua.
- Proficient writing skills in English, Simplified and Traditional Chinese.
- Detail-oriented problem-solver with a high degree of discretion.
- ·Adaptable team player who thrives in a dynamic environment.
- Proficiency in MS Office (Word, Excel, PowerPoint).
Compensation and Benefits:
- Competitive Salary.
- Performance-based annual bonus.
- 5-day work week, birthday leave.
- Life Insurance, Dental and Medical Benefits.