Location: Sheung Wan, Central and Western District (Remote)
Job Type: Full time
Salary: $45,000 per month
We are looking for a dedicated Personal Assistant to work closely with our Managing Partner, William Wolfram, and provide support for business and personal matters.
William began programming at 11 and two years later, he founded his first business. By 15, the company had grown enough to require his full-time attention and he left school to run it – this experience has shaped much of his approach to entrepreneurship. After ten years as CEO and a successful exit, he turned his focus to supporting other young entrepreneurs as an early-stage investor.
Today William leads Trifecta, a private investment firm focused on early stage enterprises. He has backed more than 100 ventures across diverse sectors, including Saicho, Krua and Crusade, and enjoys working closely with founders to help them scale their businesses.
Originally from Finland, William was Finland’s EY Entrepreneur of the Year in 2013 and subsequently joined the World Entrepreneur of the Year Academy. He later completed the three-year Harvard Business School’s Owner/President Management program, becoming the youngest-ever alumnus from HBS. He now lives in Hong Kong with his wife and son.
The Role
This role is ideal for someone who enjoys managing multiple projects at once and enjoys bringing structure and calm to a busy schedule. Your responsibilities will include managing and responding to real-time needs (e.g. making and moving appointments), researching, planning and making travel arrangements, organizing special and celebratory events, and providing general administrative support. This role requires adaptability with working hours and will suit someone who thrives on variety – no two days will be the same.
The job requires the ability to learn quickly and act independently with good judgement. The position is based in Hong Kong, but is a non-office role so you will have the freedom to work independently and flexibly manage your own schedule.
The starting monthly salary is 45,000 HKD with full health insurance coverage, all the latest equipment you will need (Apple MacBook, latest iPhone)).
Key Responsibilities:
- Manage appointments, travel, and daily priorities
- Arrange travel plans and bookings, including meetings with founders and portfolio companies.
- Handle administrative tasks including reviewing documents, filing forms accurately etc.
- Plan and oversee short-term 1-2 week projects, such as planning events or arranging for property maintenance, repairs and renovations.
- Organize celebrations such as birthdays, anniversaries, and other special events.
- Help to coordinate and manage staff, ensuring efficient scheduling and backup plans.
- Assisting with vehicles (pickups, drop-offs, and driving as needed). Must have a valid Hong Kong license.
- Contribute to unique projects and help with other out-of-office and ad hoc tasks as needed.
Requirements:
- Extremely high personal standards and attention to detail
- Handles requests with discretion and confidentiality
- Fluent written and spoken English
- Fluent Cantonese and written Chinese to communicate with local sifus and service providers
- Valid Hong Kong driver’s license
- Passport with ability for easy international travel
- Strong emotional intelligence & self awareness
- Good analytical and problem solving skills
- Creative and resourceful approach to challenges
- Exceptional integrity in all matters and a great deal of respect towards Customers
- Must use AI tools already daily or nearly daily
- Good basic handling spreadsheets
- Ability to absorb information and learn quickly
- Humility and kindness shown in the treatment of others
- Stress & time management skills
Benefits:
- Comprehensive health insurance coverage
- A friendly, collaborative work environment with diverse projects
- Remote work – this is a non-office role
- Work independently and manage your own schedule